Your Trust is
Our Business.
Licensed. Regulated. Insured. Not a shelf company mill — HEVEA HK is a properly licensed Trust or Company Service Provider operating under Hong Kong law.
Understanding the TCSP Licence
A Trust or Company Service Provider (TCSP) licence is issued by the Companies Registry of Hong Kong under the Anti-Money Laundering and Counter-Terrorist Financing Ordinance (Cap. 615). It is required by law for any person or business providing company formation, company secretary, or registered office services for profit in Hong Kong.
The TCSP licensing regime was introduced to combat money laundering and terrorist financing through corporate structures. Licensed TCSPs must implement rigorous KYC (Know Your Client) procedures, conduct ongoing customer due diligence, train staff on AML obligations, and submit to periodic compliance audits.
What TCSP licensing means for you
When you use a licensed TCSP like HEVEA HK to form your company, you are working with a regulated professional — not an anonymous internet vendor. Your company is formed in full compliance with Hong Kong law. The KYC process we conduct protects you as much as it protects Hong Kong's regulatory environment.
Important: Operating as a TCSP without a licence in Hong Kong is a criminal offence, punishable by a fine of up to HK$100,000 and 6 months imprisonment. Always verify that your service provider is licensed before engaging them.
Our Compliance Process
Before we form your company, every client goes through our four-step compliance process. This protects Hong Kong's reputation — and yours.
KYC Verification
We collect and verify identity documents for all directors and shareholders: passport and proof of residential address. Documents are checked against databases for authenticity.
Document Review
All submitted documents are reviewed for authenticity and consistency. We run sanctions screening and PEP (Politically Exposed Person) checks on all individuals associated with the company.
Risk Assessment
We assess the proposed business activities, jurisdictions involved, and client profile against our risk framework. Higher-risk profiles may require enhanced due diligence and additional documentation.
Company Formation
Once compliance is satisfied, we proceed with incorporation. Your company is formed with a full audit trail of all compliance checks, stored securely for regulatory purposes.
What You Receive
After incorporation, you receive the official Hong Kong Companies Registry documents that prove your company's legal existence. Here is what each document means.
Certificate of Incorporation
Issued by the Companies Registry, this document confirms your company's legal existence, registration number, and date of incorporation. It is the foundational proof that your company is a legally registered entity under Hong Kong law. Required for opening bank accounts, signing contracts, and most government applications.
Business Registration Certificate
Issued by the Inland Revenue Department (IRD), this certificate confirms your business is registered for tax purposes in Hong Kong. It must be renewed annually and displayed at your principal place of business (your registered office address fulfils this). Required for most commercial transactions and bank account applications.
Articles of Association
Also called the constitution, this document sets out the rules governing your company's internal management: director powers, shareholder meeting procedures, share transfer rules, and more. Prepared by HEVEA HK using standard Hong Kong law-compliant articles; can be customised for specific investor or governance requirements.
Document Delivery & Storage
All documents are delivered digitally within 24 hours of incorporation and stored securely in your client portal indefinitely. Physical certified copies can be requested at any time. Certified true copies for banking and third-party use are available on request.
What We Verify and Why
Transparency about our compliance process builds trust. Here is exactly what we check, why it matters, and how it protects you.
| What We Verify | Why It Matters | How It Protects You |
|---|---|---|
| Government-issued photo ID (passport) | Confirms the real identity of directors and shareholders | Prevents identity fraud — your company cannot be registered by someone impersonating you |
| Proof of residential address | Required by AMLO for all TCSP clients; establishes residential jurisdiction | Creates a verifiable record of who is behind the company, protecting against false address claims |
| Sanctions and PEP screening | Legal obligation under Cap. 615 AMLO to screen against global sanctions lists | Ensures your company is not associated with sanctioned individuals or entities |
| Business activity description | We must understand the nature of the business to assess risk appropriately | Creates a documented record of the intended purpose, protecting against misuse of the company |
| Source of funds (where required) | Required for higher-risk profiles; part of AML obligations under AMLO | Demonstrates legitimacy of the business and its capital, strengthening banking applications |
| Corporate ownership documents (if applicable) | Required when shareholders are corporations; traces beneficial ownership to natural persons | Ensures full transparency of ownership structure for the SCR and regulatory purposes |
How We Protect Your Data
Your KYC documents and personal information are handled with strict security controls and in full compliance with Hong Kong's Personal Data (Privacy) Ordinance Cap. 486.
Encryption in Transit & at Rest
All data transmitted to and from our systems uses TLS 1.3 encryption. Data stored on our servers is encrypted at rest. No plaintext storage of sensitive documents.
PDPO Compliance
We comply fully with the Personal Data (Privacy) Ordinance Cap. 486. You have the right to access, correct, and request deletion of your personal data held by us.
Data Retention Policy
We retain client data for the minimum period required by law — typically 6 years for AML records under AMLO. After this period, data is securely deleted per our retention schedule.
Access Control
Access to client data is restricted to authorised HEVEA HK staff on a need-to-know basis. We do not sell, share, or monetise client data under any circumstances.
What We Store and Why
We store identity documents for AML compliance, correspondence records for company secretary duties, and company documents for client access. Nothing beyond what is legally necessary.
Third-Party Security
Any third-party providers we use are selected for their compliance with international data security standards. We do not use unvetted services for client data storage or processing.
What We Will Not Do
Trust is built by clarity about what we do — and what we refuse. These are our firm limits, no exceptions.
No Anonymous Structures
We do not provide nominee director services to create anonymous ownership structures. Where nominee directors are used, the real beneficial owner is always recorded in the Significant Controllers Register and our internal KYC files. We do not facilitate hidden ownership for any reason.
No Tax Evasion Schemes
We explain Hong Kong's legal offshore profits tax exemption — a legitimate provision of Hong Kong tax law. We do not assist with aggressive tax avoidance schemes, sham transactions, or structures designed to misrepresent the source of income to tax authorities anywhere in the world.
No Services to Sanctioned Persons
We conduct sanctions and PEP screening on all clients. We do not provide services to individuals or entities on international sanctions lists, or to businesses involved in activities prohibited under Hong Kong law. If our screening raises concerns, we will decline or terminate the engagement.
Questions or Concerns
Our compliance team is available for any questions about our processes, licencing, or data practices.
Reach Our Compliance Team
For compliance-related questions — including data access requests, questions about our TCSP licence, or concerns about our procedures — contact us directly at hello@heveahk.com with the subject line "Compliance Enquiry".
We respond to compliance enquiries within 2 business days. For general incorporation questions, use our standard contact page.
Registered office: Unit G, 15/F, TAL Building, 49 Austin Road, Kowloon, Hong Kong
Formal Complaint Procedure
- Submit your complaint in writing to hello@heveahk.com
- We acknowledge receipt within 1 business day
- A senior team member investigates and responds within 5 business days
- If unresolved, you may escalate to the Companies Registry (for TCSP licence matters) or the Office of the Privacy Commissioner for Personal Data (for data matters)
Start with confidence.
Licensed, regulated, and transparent — HEVEA HK forms your Hong Kong company the right way, from $590.